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Verified July 24, 2026AI Meeting Recording and Highlights

Grain AI

Grain / grain.com

AI meeting recorder that captures, transcribes, and generates highlights from Zoom, Teams, and Meet calls, with one-click sharing of key moments.

Visit Grain AI

Pricing

$19/mo

Free plan

Yes

Category

Productivity

Platforms

3

Rating

4.6 (4000)

Free plan

Yes

API access

Yes

Open source

No

Platforms

3

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What is Grain AI?

Grain is an AI meeting recorder focused on making the insights from customer conversations, sales calls, and team meetings easy to capture and share. Where tools like Otter.ai and Fathom focus on comprehensive transcription and meeting notes, Grain's distinctive approach is around capturing and sharing short highlight clips from meetings.

The highlight clip feature lets users mark specific moments during a recording for later extraction as shareable video clips. A sales manager reviewing a customer call can create a clip of the moment a customer described a key pain point and share that clip directly with the product team, providing a direct voice-of-customer artifact without requiring the recipient to watch the full recording.

AI automation in Grain can generate meeting notes, CRM updates, and coaching insights automatically after each call based on configurable templates. For sales teams using Salesforce or HubSpot, Grain can automatically populate call notes in the CRM based on what was discussed.

The coaching features, oriented toward sales and customer success teams, allow managers to review recordings, leave comments tied to specific moments, and build a library of example calls for training purposes. Sharing a 'great discovery call' recording or a 'handle this objection well' clip is easier in Grain than in a general meeting recorder.

At $19 per user per month for the Starter plan, Grain is competitively priced for sales teams who would benefit from systematic call recording and CRM automation. Individual users may find Fathom's more generous free plan sufficient.

meeting-recordingsalescoachinghighlightscrmproductivity
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How Grain AI works

Grain AI runs as speech-to-text software built around audio and video workflows. Users typically start with a prompt, upload, or connected data source, and the underlying model handles the heavy lifting before returning a result you can refine or export. It's available on web, ios, and android, with API access for teams that want to embed it into their own products.

Key Features

What makes it worth shortlisting

The capabilities that matter most for teams evaluating Grain AI.

01

Highlight clips

Extract and share specific moments from meeting recordings as short video clips without requiring recipients to watch the full recording.

02

CRM auto-population

Automatically generates and syncs call notes to Salesforce and HubSpot fields after each meeting.

03

Coaching library

Build a library of exemplary and training call recordings with timestamped comments for sales team coaching.

Meeting recording and transcriptionAI highlight clip creationCRM auto-population (Salesforce, HubSpot)AI meeting notesComment and annotation on recordingsZoom, Teams, Google Meet integrationShareable video clipsTeam collaborationCustom AI templates

Best use cases

Sales call coaching
Customer success meetings
Product feedback capture
Sales team training
Voice-of-customer capture

Who should use it

Sales teams
Customer success teams
Sales managers
Product teams
Revenue operations

Pros

  • Highlight clip creation enables efficient sharing of key meeting moments
  • CRM auto-population saves significant manual note entry time
  • Coaching library is valuable for sales team training and QA
  • Strong for revenue teams who need structured call documentation

Cons

  • Free plan limited compared to Fathom or Otter.ai
  • Pricing is higher than simpler meeting note tools
  • Consent and disclosure obligations apply in all jurisdictions

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Pricing Analysis

Is it worth the price?

Free plan with limited recordings and storage. Starter $19/user/month. Business $33/user/month. Enterprise custom pricing.

Model

Freemium

Starting price

$19/mo

Free trial

No

Similar Tools

Tools like Grain AI

Fathom has a more generous free plan and strong individual user experience. Fireflies.ai is a direct competitor with similar CRM integration. Otter.ai is better for general meeting transcription. Chorus.ai (ZoomInfo) is a more comprehensive enterprise conversation intelligence platform.

Comparison

Grain AI vs Notion AI

A side-by-side look at the closest alternative in this category.

Grain AI favicon

Grain AI

Grain

Notion AI favicon

Notion AI

Notion Labs

Overview
Rating
4.64,000 reviewsTop rated
4.518,000 reviews
Category
Productivity
Productivity
Subcategory
AI Meeting Recording and Highlights
AI Workspace
Company
Grain
Notion Labs
Status
Active
Active
Launch year
2020
2023
Tags
meeting-recordingsalescoachinghighlightscrmproductivity
productivityworkspacenotesknowledge-basenotioncollaboration
Pricing
Starting price
$19/moBest value
$20/mo
Pricing model
Freemium
Subscription
Free plan
Yes
No
Free trial
✕
✕
Pricing notes

Free plan with limited recordings and storage. Starter $19/user/month. Business $33/user/month. Enterprise custom pricing.

AI features bundled with Notion Business plan at $20/user/month. Free and Plus plans include only a limited trial of AI features. Enterprise pricing available.

Capabilities
Best for
Sales call coachingCustomer success meetingsProduct feedback captureSales team trainingVoice-of-customer capture
Knowledge managementMeeting notesDocument summarisationProject documentationTeam wikis
Target audience
Sales teamsCustomer success teamsSales managersProduct teamsRevenue operations
Teams already using NotionProduct teamsKnowledge workersStartupsDistributed teams
AI type
Speech-to-Text
Writing Assistant
Modalities
AudioVideoText
Text
Technical
Model provider
—
OpenAIAnthropic
Model names
—
GPT-4Claude Opus
API available
✓
✕
Open source
✕
✕
Deployment
SaaS
SaaS
Platforms
WebiOSAndroid
WebiOSAndroidDesktop
Integrations
ZoomGoogle MeetMicrosoft TeamsSalesforceHubSpotSlackNotion
SlackGitHubGoogle DriveZapierFigma
Team collaboration
✓
✓
Trust & security
Security

SOC 2 Type II certified. GDPR compliant. Enterprise includes data handling agreements and recording consent features.

Business plan includes SSO, SCIM provisioning, and advanced security. AI providers bound by data processing agreements.

Privacy notes

Review Grain's data handling policy. Meeting recordings are stored on Grain's infrastructure. Inform meeting participants before recording. Enterprise includes data processing agreements.

Notion states it does not train on workspace data, with contractual restrictions for AI subprocessors. Review data handling policy before storing sensitive information.

Verdict
Pros
  • Highlight clip creation enables efficient sharing of key meeting moments
  • CRM auto-population saves significant manual note entry time
  • Coaching library is valuable for sales team training and QA
  • Strong for revenue teams who need structured call documentation
  • Zero switching cost for existing Notion users
  • Q&A across workspace is genuinely useful for large knowledge bases
  • Writing assistance works in context without copy-pasting
  • AI Agents in Notion 3.0 handle multi-step workspace tasks
Cons
  • Free plan limited compared to Fathom or Otter.ai
  • Pricing is higher than simpler meeting note tools
  • Consent and disclosure obligations apply in all jurisdictions
  • Full AI requires Business plan at $20/user/month
  • Not worth setting up Notion just for the AI features
  • Mobile AI editing experience is poor
  • Large database performance can be slow with AI features
Details

Technical & deployment info

Key facts about model providers, platforms, and team support.

Platforms

Web, iOS, Android

Deployment

SaaS

Integrations

Zoom, Google Meet, Microsoft Teams, Salesforce, HubSpot, Slack, Notion

Team Collaboration

Yes

Launch Year

2020

Trust

Security & privacy

Compliance signals and data-handling notes as reported by the vendor.

SOC 2 Type II certified. GDPR compliant. Enterprise includes data handling agreements and recording consent features.

Review Grain's data handling policy. Meeting recordings are stored on Grain's infrastructure. Inform meeting participants before recording. Enterprise includes data processing agreements.

Reviews

What users are saying

Verified reviews from signed-in users, stored in the backend and averaged into this tool's rating.

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FAQ

Common questions about Grain AI

Yes, with limited recordings and storage. Starter $19/user/month for more capacity.

Editorial Verdict

Should you use Grain AI?

Grain is best for sales and customer success teams who need structured call documentation, CRM integration, and coaching capabilities. Individual users wanting free meeting notes should start with Fathom.

Last verified July 24, 2026.

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